Optiwork by Optidata
Optiwork Drive

A Drive that remembers what every other Drive forgets

Optiwork Drive holds your files in one place, and it also keeps the history behind them, every version, edit, and shared folder ready for any audit.

  • 200+ formats, native. .docx, .xlsx, .pptx, PDFs and images, opened right in the browser.

  • Per-user audit trail. Every open, edit, share, and download.

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A Drive built for files that have weight

Versioning

Versioning that doesn't expire

Save it once, save it a hundred times, each save becomes a recoverable version, with no expiry date and no count cap. Roll back to last Tuesday's draft of a contract, or compare two versions side by side three years apart.

Approvals

Approvals that count as approvals

Formal approval requests with deadlines, notes to approvers, and a download-permission switch. Pending, approved, declined: the decision lives on the file itself and shows up in your Notifications Central.

Governance

Governance from the first save

Granular permissions at the folder, group, and user level, plus important-file monitoring that notifies you the moment someone opens, edits, shares, or downloads.

Audit

An audit trail you can hand to an auditor

Who did what, when, from which IP and which device, for every action on every file. See which share links went public, what was locked, unlocked, or deleted. Search it, filter it, export the PDF your auditor asked for.

And the rest of the Drive

Smart trash, 30-day window

Deleted by accident? One-click restore inside any folder, just toggle "Show deleted items" to see what's still recoverable. Permanent delete needs a second, deliberate action. (Versions of existing files are kept forever, see Versioning above. The 30-day window is only for files you actively deleted.)

Files connected to customers and projects

Link any file to a contact, a project in execution, or an approval workflow. The proposal, the signed agreement, the contract draft, all attached to where they belong.

Optiwork AI, native to the Drive

Generate documents, notes, and images directly inside the Drive. Output saves into the folder you're standing in, with the same permissions and audit log applied, never running outside your information architecture.

What's inside

Everything your Drive can do

Pick a capability area to see the controls, behaviors, and integrations it ships with.

Stays organized as the team doubles

Company folders with admin-controlled roots, group permissions, and views that let your team find what they need, even after the headcount doubles.

Includes
  • Admin-locked root folder structure
  • Favorites and tags for one-click access
  • Shared with me and Shared by me views
  • 30-day soft-delete with inline recovery
Admin-controlled root folders
Favorites and tag filtering
Shared with / Shared by views
30-day smart recovery

A Drive that lives inside the workspace your team already uses

Optiwork Drive isn't a storage product on the side. It's the file side of the same workspace where you chat, run projects, and track contacts, with no second login and no second permissions tree to maintain.

Chat × Drive

Shared in chat is the file in the Drive

Not a copy passed around. The same file, with one history everyone sees.

AI × Drive

Write and illustrate without leaving

Generate text and visuals in the same place you plan, write and ship the work.

Contacts × Drive

Linked to a contact, open from both sides

A contract tied to a customer shows on the contact record and on the file alike.

Governance, everywhere

Same rules, every surface the file shows up on

Permissions, audit trail, and version history follow the file across every surface.

One workspace, one audit log, no second tool to maintain

Wherever your files live today

Our team handles the migration end-to-end. Your files are in Optiwork before your first user logs in.

  • Pulls from cloud drives and on-prem file servers
  • Our team does the heavy lifting
Talk to our migration team

Companies that grow need to structure how work happens.

Organized processes and internal communication in a single environment.
Contal
More visibility, less rework, and more operational control.
Centralization of information, access control, and autonomy for teams.
Grupo Tozzo
Simpler, safer, and more agile operations.

Frequently asked

How long is version history kept?
Versions are kept indefinitely, with no 30-day cap, no count limit, and no auto-purge. Open any file's Information panel, switch to the Versioning tab, and you'll see every save, who made it, and when. Retention is configurable at the workspace level for organizations that need scheduled purge. (The 30-day window you see elsewhere on this page is for files you actively deleted, smart trash, which is a separate thing.)
What does the audit trail actually capture?
Open, edit, share, download, rename, move, duplicate, copy, delete, restore, permission change, approval state change, for every file. Each entry records the user, timestamp, IP, and device. Filter by user, by file, by action type, or by date range. Export to PDF or CSV.
Can I see who opened the PDF I sent to a supplier?
Yes. External shares with email confirmation log every open, with the recipient's email, timestamp, and IP, on the file's audit trail. If you turn off Allow Download, you also see opens with no download.
Can we control exactly what external recipients can do?
Yes. Every external share lets you toggle Allow Download, require email confirmation before access, and protect the link with a password. For folders, you can also toggle Allow Upload. Every external action is logged on the file, and you can stop sharing in one click.
What permission levels can we set for internal sharing?
Three levels: View only (read access), Edit (read and write, plus upload), and Manage (full access including delete). Set at the folder level and inherit downward, or override per sub-folder.
Where does Optiwork AI work, and where doesn't it?
AI runs only inside company-managed folders, with the folder's permissions and audit log applied. It cannot generate content in personal scratch folders or outside the governed workspace. This keeps generated content auditable and bound to your information architecture.
How does two-factor authentication work?
Two options: the Optiwork Mobile app (push approval at login) or any standard authenticator app, including Google Authenticator, 1Password, and Authy. Configurable per user under Security in the account menu.
How do we upload large folders or migrate at scale?
Standard upload supports drag and drop, system selector, copy-paste, and folder upload. For very large transfers, your Customer Success analyst plans a server-side migration that preserves structure, permissions, and version history wherever the source system allows.
Will our existing files still work?
Yes. .docx, .xlsx, .pptx, .pdf, and 200+ other formats render natively in preview and open in our collaborative editor for inline editing. Office files round-trip without loss.
Is the data safe? Where does it live?
Files are encrypted in transit and at rest. Infrastructure is ISO 27001-ready and hosted in [region]. Enterprise plans add dedicated infrastructure, SAML SSO, scheduled retention purges, and granular residency choices. Your data is exportable, in standard formats, at any time.
How does the trial work?
14 days, full access, every feature unlocked. No credit card. Migration help is included during the trial, so you can move a pilot team before deciding.

Your contracts, approvals, and audit-ready files deserve a Drive built for them

Start with a 14-day trial of the full product. Move a pilot team during the trial, with our migration help, and see the audit trail you've been missing.

Start free trial Or book a 30-minute demo →

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