Optiwork by Optidata
Cloud Workspace Platform

A new way of working
for your company.

A complete corporate environment with intelligent communication, traceability, governance, and enterprise resources to make your company more efficient.

  • All in one place. Email, chat, drive, projects, and 20+ apps.

  • Built-in governance. Traceability, control, and enterprise security.

Used by thousands of professionals to organize, govern, and scale their companies' work.

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Stop paying for 9 disconnected tools.
One platform. One price.

Add up what you pay for email, chat, drive, projects and the rest. Then see what Optiwork charges to replace all of it.

Legacy Work
$93.08+/month
Manual Not Integrated
Optiwork
$8/user/month
All-in-one Integrated
Traditional Workspace (Google Workspace and Microsoft 365)

Email and calendar only. No project management or governance

$14/month
Slack

Just messaging. No files, no tasks, no traceability

$8.75/month
Zoom

Another tab, another subscription, another login

$13.33/month
Monday.com

Board-level tasks only. Still needs Slack and Zoom on the side

$12/month
Notion

A wiki island. No email, no chat, no meetings

$10/month
Dropbox Business

A storage silo. No editing, no real-time collaboration

$15/month
Calendly

Just scheduling. No email, no meetings, no project context

$20/month
Total $93.08/month
Mail + Calendar

Corporate email and scheduling as part of your institutional memory

Included
Talk

Conversations with traceability and project integration

Included
Videocall

Meetings with automatic summaries for all participants

Included
Projects

Planning and tracking with full visibility and context

Included
Papers

Organized and versioned processes, policies, and documentation

Included
Enterprise Drive

Centralized files with access control and governance built in

Included
Scheduling

Book meetings and manage availability within your integrated workspace

Included
9+ tools for the price of 1
Save 91% $8 / month
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The problem

Companies have evolved. The way work is organized has too.

But along with evolution came silent failures.

Disconnected information

Email, WhatsApp, meetings. Discussions happen every day but rarely leave an accessible history.

History tied to people

When someone leaves, context and decisions leave too. Knowledge doesn't stay in the organization.

Invisible costs growing

Multiple licenses, contracts, and vendors that increase complexity without delivering integration.

Silent risk of data loss

Files deleted without a trace, overwritten versions, inaccessible backups, and history that's hard to recover.

When information doesn't live in the company, it lives in people. And it becomes an operational, financial, and security risk.

The solution

Work starts happening in a single environment

Instead of relying on isolated tools, work happens in an environment where communication, projects, documents, and decisions are connected from the start.

Everything with context, history, and governance.

Optiwork Ecosystem

Everything your company's work needs. In one environment.

Optiwork brings together the main pillars of modern work in a single platform, connecting communication, knowledge, execution, and governance.

Institutional Communication

Centralize your company's internal and external communication.

Knowledge & Documentation

Turn information into institutional memory.

Execution & Operations

Organize how work happens day to day.

Governance, Security & Control

Ensure visibility and control over operations.

Institutional Communication

Communication stops being message exchange and becomes a central part of operations

Communication is where work begins, but in most companies, important conversations live in inboxes, private chats, and unrecorded meetings. With Optiwork, communication happens within an institutional environment connected to work.

Mail

Emails stop living in personal inboxes and become part of the company's memory.

Social

Announcements, updates, and culture integration in a structured internal environment.

Videocall

Meetings generate history and automatic summary delivery to all participants.

Talk

Conversations, alignments, and decisions happen with traceability and integration with projects and processes.

SmartBook

Automated scheduling and commitments, eliminating friction and reducing time spent coordinating calendars.

Knowledge & Documentation

Knowledge stops depending on people and starts belonging to the company

Without a structured environment, knowledge is scattered across files, messages, and people's heads. Optiwork turns knowledge into a permanent and accessible asset.

Papers

Processes, policies, and documentation always organized and versioned.

Enterprise Drive

Centralized files with access control, history, and governance from the source.

Docs

Collaborative creation of documents, spreadsheets, and presentations with context and traceability.

Security

Automatic versioning, complete change history, and smart recycle bin to recover deleted files or previous versions.

Execution & Operation

Execution stops happening in conversations and starts happening in structured workflows

In most companies, projects and tasks are still driven by scattered conversations or tools. The result is rework, misalignment, and lost productivity. Optiwork transforms execution into a restructured, unified, and visible flow.

Projects

Planning and tracking with full visibility.

Tasks

Clear responsibilities, defined priorities, and continuous tracking.

Forms

Structured collection of internal and external demands, integrating requests directly into workflows.

Contacts

Structured collection of internal and external demands, integrating requests directly into workflows.

Governance & Control

Governance stops being an afterthought and starts existing from the origin

As the company grows, so does the need for visibility, security, and information protection. Optiwork was born with governance as a principle, not as a complement.

Complete Audit

Traceable history of actions, decisions, and integrations across the entire platform.

Approvals

Formal approval workflows for internal or external documents.

Permissions & Sharing

Granular access control and information visibility.

File Versioning

Complete version history with visibility and change control.

Administration & Environment Management

Real control over how the company operates

In Optiwork, administration goes beyond setting up accounts or granting access. It's about defining rules, roles, and structures that ensure organization, security, and scale. The administrator gains:

User & Role Management

Clear definition of responsibilities, permissions, and access levels by area, function, or project.

Access & Security

The company controls who sees, edits, approves, and shares, with complete traceability.

Operational Visibility

Real adoption, module usage, and operation tracking in a single environment.

Corporate Storage

Drive and email integrated under business logic, with growth control and structured expansion.

Concrete Impact

Organizing work generates real impact on operations.

Companies using Optiwork report measurable gains in productivity, cost reduction, and operational clarity across teams.

Get started

less time searching for internal information

27%

With centralized communication, documents, and decisions, context stops getting lost between tools.

faster to find history and context

41%

Everything is recorded, searchable, and accessible to those who need it.

less time on internal alignments

37%

Fewer unnecessary meetings, less rework, and more clarity in execution.

savings on licenses and isolated tools

84%

Companies typically pay multiple licenses to handle communication, management, documents, and processes.

More productivity More security Less complexity

Based on platform usage analysis and market benchmarks for productivity and collaboration.

Trusted by Professionals

Companies that grow need to structure how work happens.

Organized processes and internal communication in a single environment.
Carlos Ludwig
Carlos Ludwig Director and Partner
More visibility, less rework, and more operational control.
Centralization of information, access control, and autonomy for teams.
Grupo Tozzo
Simpler, safer, and more agile operations.

Start transforming your company today

Join thousands of companies that already use Optiwork to centralize communication, knowledge and execution.

Start free trial Schedule a demo